Deputy – making staff admin as easy as ordering a coffee

Natalie Smith deputy, tech talk

Cafe

Deputy, one of our newest recruits, is a complete online staff management toolkit allowing you to automate your workforce and spend more time on things that matter.

Why is Deputy so good? We reckon Deputy is pretty darn clever and just so easy to use. Integrating with lots of other commonly used hospitality apps, Deputy lets you create rosters in minutes, connect and manage your team, process time sheets and payroll from any device, any time and at any location.

All of this functionality saves you time and hassle and provides you with plenty of visibility in a simple to navigate, secure app.

Integration with other hospitality apps
Deputy’s biggest advantage is its ability to integrate with a multitude of other commonly used hospitality applications, such as Kounta and Vend. Everything can be done through Deputy, removing a lot of manual data entry that has become commonplace in the hospitality industry. Having everything in one ecosystem all together totally streamlines the whole process.

Within a single screen, managers and staff can see everything they need to know.
Rosters can be created and managed easily with Deputy’s drag and drop interface. Once created, managers can publish rosters which notifies employees by email, text and push notifications. Employees can self-manage their leave and availability, letting managers approve or deny easily. Employee accounts can easily be created, holding all relevant information about each person and showing useful work hour info, crucial to rostering decisions. Employees see when they are rostered, what they need to do, can clock in and out and manage their leave. Managers can roster their staff and assign tasks and then monitor these things. Everything that is required is within Deputy, accessible for all and easy to navigate.

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Capturing employee hours and exporting to payroll with Deputy is seamless
Deputy allows employees to capture their shift start and end times using various channels; the iPad Kiosk, mobile apps, web apps, Apple Watch or even with a text message. Managers can easily review and approve time sheets before they are exported. Once approved, Deputy exports to your preferred payroll platform in just a few clicks. More advanced features include custom pay rates and dynamic reports.

Screen Shot 2017-07-18 at 11.19.26 AMWith everything your workforce needs to know about all in one place, workplace communication is a breeze.
Deputy newsfeed replaces emails and texts by being the home of all comms. Posts can be created that are for an individual, a group or the whole team. Communications can be easily managed across multiple areas and locations. Employees will be notified by email or push notifications to check the newsfeed and can post comments on post or confirm they’ve read the post, if you so require.

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Creating tasks is one thing, but keeping track of who has done what is another.
With Deputy, tasks can be created and assigned easily, across areas and locations as well as including all important info relevant to that employee and task such as overtime and penalty rates and working hour laws. Once assigned, managers can view.

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To find out more about how you can integrate Deputy with your existing apps, send us an email at: hello@theinstillery.com